Admin & Operations

The day-to-day admin behind the systems.

Back to Projects.

ADMIN 1
OPERATIONSEMAIL

Email Management

Inbox cleanup and labelling system built to take a cluttered inbox from reactive to organised — plus a follow-up scheduling workflow to keep outbound communication proactive rather than last-minute.

Before

~449 unread messages, no labels, reactive inbox management

After

Cleared and organised with a consistent labelling system applied

Scheduled

Send-later workflow enabling proactive, timely outbound communication

ADMIN 2
OPERATIONSCALENDAR

Calendar Management & Scheduling

Full calendar system built and colour-coded by category — client meetings, focus time, and personal time — so schedule status is readable at a glance. Includes a client-facing booking page with configured availability and appointment duration.

Booking Page Setup

Client-facing availability page with configured appointment durations and buffer times.

Colour-Coded Calendar View

Each category is visually distinct at a glance.

Client Meetings | Focus Time | Personal Time | Internal Team | Project

ADMIN 3
OPERATIONSFILES

Folder & File Management

Tanaka Residence — Self-directed training project in creative/architecture studio coordination

Built as part of self-directed training in creative/architecture studio coordination, for a fictional client project (Tanaka Residence). A structured folder system with no natural organization to fall back to: numbered top-level folders (Admin, Drawings, Specs, RFIs, Submittals, Permits, Site Visit Photos) so anyone on the project can find what they need without asking. Files inside follow a consistent naming convention (e.g. TNK_Front_View, TNK_Ground_Floor) to keep versions and file types identifiable at a glance, even as the folder grows.

Top-Level Folder Structure

Numbered folders: Admin, Drawings, Specs, RFIs, Submittals, Permits, Site Visit Photos

File Naming Convention

Consistent prefix system (TNK_) keeps versions and file types identifiable as the project scales

Inside the Folders

Every subfolder follows the same logic — no guessing, no asking, no hunting for files

Interested in working together?

I'm available to build Notion systems for coaches, consultants, and small teams, plus operations and admin support. If you're looking for someone to design the systems that keep your business running, let's talk.

Made with